This privacy notice tells you what to expect us to do with your personal information on the Student Esport Cycling League site found at www.veloversity.co.uk and its associated discord channels.

Our contact details

info@veloversity.co.uk

What information we collect, use, and why

We collect or use the following information to create race results and undertake performance verification necessary for fair racing:

• Name, Unique user ID on given software platforms, Gender, Institution of Study, Student/Alumni/Staff status, provided to us when you join us on discord.

• After each race, we will be able to access your publicly viewable race results to allocate finishing positions.

Lawful bases

Our lawful bases for collecting or using personal information to create race results and undertake performance verification are:

• Your explicit consent prior to joining our league.

Where we get personal information from

• You directly, upon joining our discord server.

• Your institutions cycling club to verify your eligibility and affiliation.

• Third parties: Training Peaks Virtual as results.

How long we keep information

We only process new information upon completion of each ladder race.

We will keep your historical information for as long as necessary to create or hold a history of event results.

Children

We do not knowingly collect or use personal data from children under the age at which they are able to give self-consent in their given country, our default minimum age is 16 years old with most users being 18 or university age when joining. If we learn that we have unknowingly collected personal data from a child under 16 years of age, the personal data will be deleted as soon as possible. If a child under 16 years of age has provided us with personal data their parent or guardian may contact our us via info@veloversity.co.uk.

Cookie Policy

A cookie is a small file, stored on a user's hard drive by a website. Its purpose is to collect data relating to the user's browsing habits. You can choose to be notified each time a cookie is transmitted. You can also choose to disable cookies entirely in your internet browser, but this may decrease the quality of your user experience.

Sharing information outside the UK

Where necessary, we may transfer personal information outside of the UK. When doing so, we comply with the UK GDPR, making sure appropriate safeguards are in place. Please contact us for more information.

Your data protection rights

Under data protection law, you have rights including:

Your right of access - You have the right to ask us for copies of your personal data.

Your right to rectification - You have the right to ask us to rectify personal data you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.

Your right to erasure - You have the right to ask us to erase your personal data in certain circumstances.

Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal data in certain circumstances.

Your right to object to processing - You have the right to object to the processing of your personal data in certain circumstances.

Your right to data portability - You have the right to ask that we transfer the personal data you gave us to another organisation, or to you, in certain circumstances.

Your right to withdraw consent – When we use consent as our lawful basis you have the right to withdraw your consent.

You don’t usually need to pay a fee to exercise your rights. If you make a request, we have one calendar month to respond to you.

To make a data protection rights request, please contact us using the contact details at the top of this privacy notice.

How to complain

If you have any concerns about our use of your personal data, you can make a complaint to us using the contact details at the top of this privacy notice.

If you remain unhappy with how we’ve used your data after raising a complaint with us, you can also complain to the ICO.

The ICO’s address:

Information Commissioner’s Office

Wycliffe House

Water Lane

Wilmslow

Cheshire

SK9 5AF

Helpline number: 0303 123 1113

Website: https://www.ico.org.uk/make-a-complaint

Last updated

31 / 10 / 2024